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#How to insert text field in word 2016 how to#
#How to insert text field in word 2016 update#
#How to insert text field in word 2016 code#

To update a field manually, right-click the field and then click Update Field or press F9. If you prefer, you can update fields manually. Many fields are also updated automatically when you go to Print Preview (click the File tab and then click Print).

Under Show document content, in the Field shading list, select Always, Never or When selected (the default setting).īy default, Word should automatically update fields when a document is opened.

Click Advanced in the categories on the left.

To change the shading settings for fields: Normally, when you click in a field, it appears with grey shading. Highlighting fields with grey shadingįields can also be highlighted with grey shading to make them more visible in the document. For example, if you right-click a hyperlink and then click Edit Hyperlink, the Edit Hyperlink dialog box appears. Some fields are edited in their own dialog boxes instead of in the Field dialog box. Be sure to hide the field codes later by pressing Alt + F9 again. To display all the field codes in the document, press Alt + F9.

#How to insert text field in word 2016 code#

Change the field properties and options.įor some fields, you must display the field code first to edit the field.

Right-click the field and then click Edit Field.

To insert field code braces, press Ctrl + F9 to insert the braces and then you can type the remainder of the field using the correct syntax. You cannot insert a field by typing field code braces or curly brackets on your keyboard. Switches are another way of formatting specific fields.

Optional switches are any optional settings that are available for some fields.

Not all fields have properties or parameters and, in some fields, parameters are required.

Properties are any instructions or parameters that are used in a particular field.

FIELD NAME is the name that appears in the list of field names in the Field dialog box.

Field codes appear between braces or curly brackets You can view or hide field codes in your document by pressing Alt + F9.

Format the field results by applying text formatting to the field using the Home tab in the Ribbon.

Ensure that Preserve Formatting During Updates is checked so that formatting you apply is not removed when the fields are updated.

For some fields, this button is clicked by default.

To see the codes for a particular field in the Field box, click Field Codes.

Under Field properties, select any properties or options you want.

You can filter the list by clicking the down arrow in the Categories list and selecting a category first.

In the list of Field names, select a field.

Navigate to the location in the Word document where you want to insert a field.

To insert a field using the Field dialog box: Inserting a field using the Field dialog box The Field dialog box appears as follows in Microsoft Word: The Field command appears in the drop-down menu as follows: To access it, you’ll need to click the Quick Parts button on the Insert tab. The Insert Field command is hidden in the Ribbon so it’s a bit difficult to find. Recommended article: 21 Microsoft Word Formatting Shortcuts for Faster Formattingĭo you want to learn more about Microsoft Word? Check out our virtual classroom or live classroom Word courses > Where is the Insert Field command? For example, instead of pressing F9, you would press Fn + F9. On some laptops, you will need to press the Fn key on your keyboard to enable your function keys. Note: If you are working with fields in Microsoft Word, you will be using quite a few function keys (such as F9). In this article, we’ll discuss inserting and updating fields but, as you get more comfortable with fields, you can edit the field codes directly and even apply different types of formatting using switches. You normally see the result of a field or variable rather than the codes but you can display field codes. Update your fields and your document updates automatically! Essentially, fields are variables that are inserted using field codes. For example, if you insert a dynamic date or page numbering, Word inserts fields in your document. When you use built-in commands and features, many Word fields are inserted automatically. You can create dynamic components in your Word documents by inserting and updating fields.

#How to insert text field in word 2016 how to#

How to Automate Microsoft Word by Inserting and Updating Fieldsīy Avantix Learning Team | Updated March 14, 2021Īpplies to: Microsoft ® Word ® 2010, 2013, 2016, 2019 or 365 (Windows)